Deposit Refund and Contract Cancellation

The $200 housing deposit is refundable until the student has selected a room or June 1, whichever comes first. All contract cancellations and deposit refunds must be requested in writing. An email from the student's Oak account, fax or letter will be sufficient and must include the student's name and PID.   Please Note:  If you are listed as a roommate and permitting the other student to select under their selection date and time, you have officially selected a room as it relates to the deposit refund criteria. 

^ Top ^

Online Room Selection

  • IN ORDER TO PARTICIPATE in the Returning Student Room Selection (RSRS) students must complete an online contract and submit the $200 deposit on or before 5:00 PM on April 15, 2009.
  • Read the Housing and Dining Services Terms and Conditions online prior to submitting the contract and participating in the online room selection. Room Selection times are as follows:
    • April 27-29 - "Squatting Lottery" - Room Selection for those returning to the SAME ROOM and completed their housing application and paid deposit by appropriate deadline. 
    • May 5-14 - "Campus Wide Room Selection Lottery" - Room Selection for those returning to a DIFFERENT ROOM and completed their housing application and paid deposit by appropriate deadline. 
    • May 19-20 - "Campus Wide Room Selection Lottery" - Room Selection for students who are returning from OFF CAMPUS or MISSED CONTRACT AND PAYMENT DEADLINE.
    • May 22 - "Campus Wide Room Selection Lottery" - Late Selection
    • June 2-4 - Room Change Opportunities
  • To prevent delays or problems with your online room selection, students should know their Oak ID account and password, communicate with all roommate(s), and have several room options in mind for your actual selection.
  • Review all green, building and room types for room options that best suit your needs for the upcoming academic year. Make sure that all students meet the criteria required for a particular building (i.e. scholarship for Johnson/Read, etc.).  Be realistic with room availability and have several alternative selections for desired building and room capacity.
  • NOTE: Rooms in Bromley and Adams are suite doubles.   These doubles share a bathroom with privacy locks on the inside of bathroom door but not the outside.  Students are responsible for maintaining the cleanliness of their bathroom.   Furniture may not be moved from one side of the suite to the other for any reason.   
  • Students should mark their calendar for both the educational sessions that will be held April 7-9 (please read email for times and location) and their scheduled selection date and time which can be found on the student's 'MyHousing' page via www.ohio.edu/housing.  Should a student miss their designated selection time, the system will still be available until the closing time of that particular date.

    •  

  • Hint: Students should hand deliver their deposit to the Cashier's Office or via the student's eAccount.   Deposits must be received no later than 5:00 pm on April 15, 2009 to be eligible to participate in the first options of the returning student room selection process.  Please Note:  Mailing your deposit may delay your contract from being processed.
  • Hint: If parents are sending the $200 deposit, we recommend paying online through your eAccount via www.ohio.edu/bursar to ensure that the payment is received by April 15, 2009.  The student will still be responsible for completing the online housing and dining contract by April 15, 2009 before 5:00 p.m.
^ Top ^

Requesting Roommates

Students will not be able to select their roommate(s) on the housing and dining contract. However, they can make additions, deletions or changes to roommate information beginning April 13, 2009 by visiting their 'MyHousing' page via www.ohio.edu/housing. You may request up to three roommates. You will need to provide the roommate's name for online roommate selection. If your requested roommate has a common name (i.e. Matthew Smith), it will be helpful to have the student's PID number.  Roommate requests must be mutual to be honored. Only students who have completed and returned housing contracts can be considered for roommate selection.

  • Hint: Make any additions and changes to your roommate requests in advance of your selection time. You can make additions and deletions during the scheduled time of your selection, but taking the time to make the changes during your assigned selection time could result in another individual selecting the room you want.
  • Hint: Only request those individuals you really want to live with. If you want to live in a double room, do not request more than one roommate. Online room selection will stop you in the selection process if your requested roommate(s) are greater than the room capacity.
  • Hint:  All changes, additions, or deletions to roommate requests can be made by visiting www.ohio.edu/housing and clicking on 'MyHousing'.   Information can be added via the 'room selection' tab located under the navigational toolbar.  Any requests that are not mutual will prevent a student from selecting a room until requests become mutual or roommate requests are deleted.
  • Hint:  If you are someone's roommate and they are eligible to select prior to your room selection date and time, and they are selecting for each of you. It is still your responsibility to confirm your assignment at your designated time.
  • Hint:  If you are listed as a roommate and permitting the other student to select under their selection date and time, you have officially selected a room as it relates to the deposit refund criteria.

Off-campus Roommates

Students may select a roommate who does not currently live on campus, including a new student. He or she must complete and return his or her respective Housing and Dining Services contract and have the deposit paid at least three business days (M-F) prior to your selection date to be able to participate with you in the Returning Student Room Selection.

  • Hint: Students wishing to room with a first-year student should only select in a mixed (freshman/upperclass) building. First-year students placed in an upperclass hall will have their assignment cancelled.
^ Top ^

Once You Have Completed Your Assignment

After a student has completed their room selection, the assignment will appear on their 'MyHousing' overview page with requested roommate information.  In additon, an e-mail confirming your hall and room assignment will be sent to your Ohio University e-mail account within one day after your room selection date.

^ Top ^

Room Change Days (June 2-4)

Even with the online room selection process making it faster and easier for you and your requested roommates to choose a room, there is still no guarantee that everyone will be 100% satisfied with their final selection.  The 'Room Change Days' process will allow you to have a second opportunity to choose a new room option.

Request to be included in the room change process

Complete the request online by visiting www.ohio.edu/housing and clicking on 'MyHousing'.  Once at your landing page, click the 'Room Selection' tab and then 'Room Change'.  The timeframe to apply for online room changes is May 26-28. PLEASE NOTE:  By requesting to participate in room changes, you will be releasing the rights to your currently selected room without knowledge of what rooms are available.  The room change process will begin at 6:00 am on June 2-4.

  • Hint: Remember the deadline for online room changes request and selection.
  • Hint: Each roommate must also complete the room change request when students wish to particpate in the room change process.